The business-level implications that can threaten a company’s position in the market include loss of customer loyalty, brand reputation, intellectual property (IP), market share, profits, and revenue — not to mention huge legal liabilities and job loss.
As technology becomes a core part of business today, security needs to be embedded in an organisation’s strategy and culture.
A comprehensive security strategy that incorporates basic hygiene, including security patches and maintaining up-to-date software, can go a long way to protecting an organisation.
But when it comes to solutions for protecting personal information and maintaining regulatory compliance, there are a few more requirements that need to be met.
It might surprise you to learn that Microsoft 365 includes a host of technologies that can enhance any security and compliance strategy. Here’s a few of the most powerful assets that come as part of the Office 365 and Enterprise Mobility and Security suites.
Demonstrate procedures for explicit access authorisation to customer information to meet compliance obligations.
Leverage intelligence to automate data retention and develop policy recommendations based on clever behavioural analysis and machine learning. Use predictive technology to retrieve documents more efficiently.
Microsoft 365 Security and Compliance Center
Use a one-stop portal to help address data protection or compliance needs, or to audit user activity.
Manage compliance for use of your organisations data across Windows, Enterprise Mobility and Security and Office 365 and manage eDiscovery searches and holds, as well as access for mobiles devices.
Office 365 Data Loss Prevention
Create policies to Identify, monitor, and protect sensitive data across many locations, including fully installed versions of Excel 2016, PowerPoint 2016, and Word 2016.
Comprehensive DLP reporting showing content that matches your organisation’s policies to assess how effective and water-tight they are.
O365 Advanced eDiscovery
Organisations have many reasons to respond to a legal case involving certain executives or other employees in your organisation.
This might involve quickly finding and retaining specific information in email, documents, instant messaging conversations, and other content locations used by people in their day-to-day work.
You can perform these and many other similar activities by using the eDiscovery case tools in the Office 365 Security & Compliance Center.
Advanced Data Governance
Data governance is all about keeping your data around when you need it and getting rid of it when you don’t.
With data governance in Office 365, you can manage the full content lifecycle, from importing and storing data at the beginning, to creating policies that retain and then permanently delete content at the end.
Enterprise Mobility and Security (EMS)
Azure Information Protection
Allows organisations to secure sensitive information — anytime, anywhere.
Incorporating the ability to label and classify data based on sensitivity, encrypt the data, and then define usage and access rights.
It applies protection without interrupting your employees’ normal course of work and provides detailed tracking and reporting shows what’s happening with your shared data. So if you don’t like what’s happening, you can immediately revoke access.
Cloud App Security
Brings security capabilities to all SaaS cloud applications, to gain better visibility of usage and data patterns. It improves protection through granular controls and policy setting for access, data sharing, and Data Loss Prevention (DLP).
You can also identify high-risk usage, detect abnormal user behaviour and stop potential security incidents before they occur, by applying Multi-Factor Authentication or simply locking down accounts.
With the rise of corporate issued and bring-your-own devices, comes increased risk of loss or theft of the data on those devices. Cloud storage, drive encryption, remote wipe, all make protecting information and recovering from a disaster much easier.
Intune has a sophisticated toolset that allows administrators to manage PCs, tablets, and smartphones across all major platforms, including Windows, iOS, and Android.
Additionally, Windows 10 offers enterprise-grade security and malware protection, including support for virtual smartcards and the latest biometrics, for added secure authentication.
There is a huge distrust amongst consumers of an organisation’s ability to look after their data. In the digital world, all of us care increasingly about our privacy and want to know that our personal information is being protected and not exploited.
As more power shifts to the consumer, they will start to favour organisations with sound information governance and security policies. Being able to show that your organisation cares about it’s customer’s data, represents a huge opportunity to build trust, brand reputation and customer loyalty, in the digital economy.
Love it or hate it, GDPR has served as a vehicle to drive organisations to get their data houses in order and understand how to manage and utilise it for the benefit of their customers.
Microsoft 365 can help any organisation gain visibility of the data they hold, provide conditional access rights, as well as help to detect, classify, protect, and report on their data, in order to help meet their security and privacy obligations head on.